This software is a copyrighted work, it is not and never has been in the public domain. You may use this software to evaluate its usefulness if your evaluation is strictly for private and non-commercial use. You may give a copy of this software to another individual if you include this notice, as well as the software’s README file and all other related software materials. This software may not be sold, incorporated into other products, or in any way commercially exploited without prior written consent of the author. If you want to continue using this software beyond your evaluation, you must register the software with the author. When Phonebook Plus is running, choose About Phonebook Plus from the Apple menu and click the Registration button for instructions on how to register this software.
TWO BITS WORTH MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, REGARDING THE SOFTWARE PACKAGE DESCRIBED BELOW, ITS MERCHANTABILITY, OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. YOU ASSUME THE ENTIRE RISK OF USING THE SOFTWARE, INCLUDING ANY LOSS OR DAMAGE OF DATA OR MATERIALS RESULTING FROM ITS USE. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. THIS WARRANTY PROVIDES YOU WITH SPECIFIC LEGAL RIGHTS. THERE MAY BE OTHER RIGHTS YOU HAVE WHICH VARY FROM STATE TO STATE.
Written by Tim Herzog
Produced by Two Bits Worth
778 Hague Avenue
Saint Paul, MN 55104
(612) 227-2920
Email: herzo005@gold.tc.umn.edu
Make checks payable to Two Bits Worth. See the About dialog box for registration and payment information.
PhoneBook Plus is multi-featured program with many niceties for handling that long list of names and addresses usually managed by a Rolodex, Hypercard, or some other clumsy tool. It sports the slickest interface around, extensive phone dialing features, envelope printing, report design and printing, and a robust phone call timer. For those of you who never found the perfect phone program, this may be it!
Note to DA users: there isn’t a DA anymore. It no longer made sense to offer and support a desk acessory considering how little advantage it offers over Phonebook Plus. If you are using a copy of the DA, feel free to use Phonebook Plus 3.0 instead. Use your same password to unlock it. Contact me if you need a password
About the Report Designer: I’ve tried to make the interface for this as easy as I can without including all the documentation with the pictures and everything. The report designer works almost identically to several other programs that let you create your own reports, most notably FoxPro, but it is also similar to FileMaker. If you’re familiar with any of these programs or others like them, you should feel very at home in Phonebook’s report designer. Use the “Insert Field” and “Insert Special” submenus, and look at the sample reports provided (“Full Report,” “Phone Numbers Only,” and “Mail Labels” for some examples. You’re also welcome to experiment with any of the commands in the Report menu; it’s impossible to permanently damage anything unless you save it to disk with the Save command. I send out full (printed) documentation when I receive your Shareware registration fee.
This Readme file contains changes not found in the documentation that accompanies software sent out to registered users. Version notes are in reverse order (most recent version first).
3.0: Added the report designer and custom fields. Added “Type Search Speed” and “Quit Application” features to the Application Preferences dialog box (formerly “Startup Preferences”). Combined the Printer/Modem radio buttons in Dial Setup into one popup menu. Phonebook now supports the Comm Toolbox, so if you have an internal modem, that will appear on the popup menu as well. Improved the Import interface and added longer help text. Added Page Sizes feature. Changed the Preferences dialog box for phone logs so that it no longer appears after you open the file unless you’ve never opened (viewed) it before. Phone log preferences now forces you to choose at least one field to display (the OK button dims if no fields are selected).
2.9.5: Fixed a few bugs that caused strange rectangles to appear in the Phonebook window when saving logs and timing phone calls. Also fixed a bug that caused 800 numbers to be treated as long distance numbers (instead of automatically putting a ‘1’ in front of them).
A few new features: 900 numbers are now treated like 800 numbers with respect to dialing. Also you can define more than one Envelope Setup (one with a return address, one without, for instance). Click the Select button to select which setup to use for envelope printing.
The speaker dialing feature has been removed. It never has worked with the new Sound Manager. Unfortunately, the new Sound Manager doesn’t seem to support the playback of specific non-tonal pitches, like the kind needed for speaker dialing so this feature had to go.
2.9.3-2.9.4: Fixed a bug in Phonebook Plus text import that sometimes caused double-slashes (//) NOT to be converted to carriage returns depending on your field order. Also fixed a bug that caused the timer display in the Phonebook window to white out the first two buttons on the right if the window wasn’t wide enough. Fixed a bug in the Cmd-D dialing in the edit window which caused unexpected results depending on what you actually had selected.
2.9.2: Corrected the Shareware prices in the About boxes to match the Readme file. Also changed the password generator to allow only Alphabetic characters, so 2’s don’t get mixed up with Z’s and 5’s with S’s. You can still use your old password if you have one with numbers in it.
2.9.1: Fixed a bug in the DA causing it to crash if it immediately asked for a Phonebook to open (i.e., if you didn’t have it set to open a file on startup). The popup menu in the Edit window now dims if there are no categories. When you resize the window or choose a different display font, the list now resizes for optimal display dimensions, so you don’t get records that are only half displayed.
2.9: Many new features:
Phonebook now displays in color. Color is implemented via the Categories feature in the Edit menu.
The Display Name in Bold feature has been replaced with a Categories feature (Bold is converted to the first of your categories). Categories are labels of your own choosing, and operate similarly to the Labels feature in the Finder. You can make up your own categories, such as Friends, Clients, and so on with the Categories command in the Edit menu. Each category can have its own text style and/or color. You designate the category (if any) for a record with the popup menu in the Edit window. You can assign more than one category per record; choose any category to select or de-select it. If you choose more than one category, Phonebook blends the text styles and colors (a name belonging to a red and a blue category comes out purple).
In the phonebook window, a popup menu at the bottom lets you display just one or more categories instead of the entire list. Finding and printing (envelopes or reports) will only find/print the currently displayed records. So you could, for instance, print a phone number list of just your friends. Also, Import lets you import a categories from a text file.
The phonebook window is now resizable. Phonebook remembers the size and position of the window when it saves the file. If “Moving and Sizing Window Counts as Change” is selected in Document Preferences (choose Document from the Preferences hierarchical menu in the File menu), Phonebook will count changes to the window dimensions as an edit even if you didn’t change any records, and save the file accordingly.
Envelope Setup now lets you use a PICT in place of the return address. If you want to substitute your logo or use a different from from the address, this is the way to do it.
In the edit window, Cmd-D dials whatever text you have selected, handy for dialing phone numbers in the memo field. Cmd-B no longer does anything.
The A-Z tabs now display in the same font as the list, in 9 point. Added custom tab ability, so you can have whatever tabs you want in addition to (or in replacement of) A-Z. See “Changing the Tabs” below.
2.8a2 (DA Only): Fixed a bug that caused a crash if the File open dialog box appeared on startup or if you were asked to save changes when you quit. Also fixed a bug that caused a crash when you clicked on a radio button in the Startup Preferences dialog box.
2.8a Whoops. The new Phone Label feature wasn’t saving when you clicked the OK button. This bug was fixed.
2.8
There are two new preferences in the Document Preferences dialog box for phone books. If ‘Display Company and Name’ is selected, Phonebook displays both the company and the name in the main window. Which comes first depends on whether you have List by Name or List by Company selected. If ‘Display Phone Number Label’ is selected, Phonebook displays the phone number label next to the phone number in the main window (see below).
Two additions to the edit window. The first is a third phone number slot. The second are popup menus next to each phone number. Specify what type of phone number this is by choosing a type from the popup menu to the left. If you choose the last item, which defaults to Other, you can make your own label. If you have ‘Display Phone Number Label’ selected, these labels appear in the main window. They also appear on reports regardless.
In the main window, if you hold down the ‘3’ key, you can toggle the display to the third phone number, just like the ‘2’ key gives you the second phone number.
Yet more dialing controls. The problem with dialing cutting out and giving errors in the DA version should now be fixed. In addition, the Dial Setup dialog box gives two additional settings. ‘Dial Without Interruptions’ lets you do complex dialing without Phonebook asking you for each additional piece of the dialing sequence. If you use this option, be sure to use commas to insert necessary pauses so your dialing sequence doesn’t jump the gun. You can override this setting any time by holding down the option key as you dial.
‘Ask Me When To Hang Up’ makes Phonebook perform as before--displaying a dialog box asking you when you’ve answered the phone. Its new alternative, ‘Automatically Hang Up After __ Seconds,’ lets you automatically hang up after a specified number of seconds. This option only applies if you’re dialing via modem.
There is a new feature in the File menu called Combine. What is does is this:
Whenever you make a new record, Phonebook remembers when it was first created and, essentially, what the machine was on which it was created. Whenever you change a record, Phonebook remembers the time that it was changed. Thus, it can keep track of changes to records with a high degree of accuracy.
Combine lets you select a phonebook file to be combined with the current phoneook. For every record in the file you select, Phonebook looks for a match in the current file. If it finds a match, it substitutes the newer record for the older one.
Combine is meant for users who work with their own phonebooks, but occasionally want to create a consolidate their work. This feature lets you create a “master” file by taking the most recent version of any given record.
There is also an “Add Records With No Match” checkbox. When comparing records from the file you select, if Phonebook does not find a match for a given record, it will add that record if you select this option. Otherwise, it won’t. You may want to leave this option off so you don’t create a master list with everyone’s mothers’ and hairdressers’ phone numbers.
Since this feature switches and adds records in bulk, there’s a good chance you will drastically change the contents of your phonebook file. Combine warns of this fact before you do anything you don’t understand. If you’ve read this far, you know all about Combine, so go ahead and click Yes. Remember, you can always choose not to save your changes by clicking No when you close the file, or, if you have “Confirm File Saves” turned off, by holding down the option key as you close the file.
Changing the Tabs
Phonebook supports custom sorting; that is, you can change the A-Z tabs that appear in the right side of a Phonebook window. International users can have a separate tab for Å or É, or you can have a separate tab for numbers. You’ll need ResEdit (and familiarity therewith) to do this. ResEdit is a program distributed by Apple and is widely available from online services, user groups, and the Internet. Start ResEdit and use the Open command in the File menu to open Phonebook Plus. Double-click STR#. Double-click the STR# with the name “Tabs.” Each entry in the list corresponds to a tab button; the more strings you have, the more tabs you have. The first character in the entry is the character displayed on the tab. Subsequent characters in the entry are “sort” characters; that is, letters that should be sorted into this tab. Note that this is NOT case sensitive, so you can have upper and lower case A’s in two different tabs. Also, note that the display character (the first one) is not counted as one of the sort characters. Examples: “CcC” creates a tab represented by “C” that contains records starting with an upper or lower case C. “#1234567890” creates a tab represented by “#” that contains any record starting with a number (but NOT a “#”). Any character not covered by a tab gets stored in the first tab.
Be sure you have enough screen real estate to hold extra tabs! They don’t scroll, and Phonebook will automatically resize your window to hold extra tabs, so if you have a small monitor, you won’t be able to see the bottom of the window.
Note also that changing the tabs only affects what “letter” each record is stored in. The order in which records are stored WITHIN each letter is still determined by an Ascii sort.
